Office relocation

What is an office relocation?

The term “office relocation” describes the process of moving your business operations from an existing office building into a new office building. Often undertaken in response to changing business size, opportunity or needs, an office relocation generally requires a CAT A or CAT B fit-out.

At Peldon Rose, we provide end-to-end services that guide you through the occupational workplace strategy, interior design and build of your office relocation project. Crucially, we ensure the relocation process meets the needs of your employees and works in step with your business strategy.

Why choose Peldon Rose for your office relocation?

For businesses like yours, relocating your office is more than just an opportunity to create new space. It’s a chance to ensure your workplace is doing everything it can toward realising your business and people goals. It should be helping you to attract and retain the best talent and connect on a deeper level with your partners and customers.

At Peldon Rose, we strive to harness the power of the workplace to the benefit of your business. From start to finish, we work with you to make your office relocation project as uplifting, inspiring and empowering as possible. Building on our strong track record of projects including theTradeDesk and XTX Markets across London, we deliver your new workplace capably and confidently, to a high level of quality, on time and on budget.

How do you prepare for an office move?

First, it’s important to answer some key questions so that you can define clear objectives for your new space:

• Why are you moving?
• What is a realistic timeframe for the move?
• How much office space do you need?
• What are your preferred ways of working?
• What is your budget?

Before you schedule your moving date, you should take the following essential steps:

1. Contact your fit-out partners or your new landlord for a plan of the office layout, if you don’t have one already
2. Decide on the layout and contents of the new office, based on the plan
3. Create an inventory of your current office
4. Coordinate with your fit-out partner or appropriate employees to determine what new furniture or items you’ll need in the new location
5. Place orders for any new supplies to the new location
6. Get quotes and make payment for any storage facilities required if there’s a delay between your move out and your new move in
7. Get quotes for any cleaning services at your current office after you move out, and for the new premises prior to your employees moving in
8. Contact the new location to secure any access cards or fobs and any information your employees will need to use the facilities
9. Create a project plan for the move day, including emergency numbers and timings
10. Decide on your approach to maintenance and the coordination of ongoing works

For more information on what to consider during your office relocation, see our useful guide here.

What is the process for an office relocation?

An office relocation follows several key steps, depending on your needs. At Peldon Rose, these steps often include:

• Starting with Workplace Strategy to understand your design needs
• Engaging staff in the the change process
• Finding the right office space using test fits and space plans
• Defining the brief and beginning the process of planning the office layout
• Scoping the redesign, finalising the technical design and choosing finishes
• Undertaking a CAT A fit-out, if needed
• Undertaking a CAT B fit-out
• Furniture consultancy, procurement and installation
• Managing related concerns such as moving or storing equipment
• Providing ongoing office maintenance support and identifying ongoing works
• Managing logistical operations

How should you communicate an office relocation to your employees?

Involving staff in decisions is important to achieving a smooth transition into the new office. Every workplace strategy and change management process should be tailored to your specific needs, and can include appointing project champions with your business; issuing questionnaires and surveys; running engagement workshops; and creating a change management programme.

How do you ensure our office relocation process is sustainable?

Peldon Rose offers commercial office design and redesign, including full office refurbishment. We work with you to scope and build a practical and inspiring workplace and realise your workplace potential.

For over 30 years, we have delivered high-quality workplace refurbishment projects across London and throughout Europe. Our experience in end-to-end office design and fit-out ensures we have developed a deep understanding of the ever-evolving needs of businesses and how to meet them through office refurbishment.

What's next after an office relocation?

Once you’re up and running in your new office, you need to take an inventory of the new workspace and make a note of any damage to report to the moving company, the fit-out partner, or the property manager, so you don’t incur any costs. You also need to ensure that any policies for insurance and contracts for your previous office have been moved over or cancelled.

Most importantly, you need to welcome your team to the new space, providing them with keys, passes, and information that allows them to access the building and use it safely, with full details on emergency exits and safety regulations. From there, it’s about ensuring that you have appropriate office maintenance in place, as well as a plan for ongoing works.